For small businesses, protecting your bottom line and overhead is vital in a highly competitive world. Most small companies are already operating on a shoestring budget and with a slow-moving economy; saving money has never been more important. However, studies have shown that most small businesses over spend on office expenses, from stationary, to unnecessary equipment, and even on the office itself. With office expenses piling up it can be harder to get to the fun, exciting and challenging part of running a business. Here are 5 tips for reducing your small business office expenses.

  1. One great way to reduce your office equipment expenses is to invest in an accountant. While it might seem counterintuitive to hire on an extra employee, a good accountant could possibly save you a lot of money and might be an important investment for your business. An experienced and qualified accountant can look at your business top to bottom and find the best ways to save you money on your taxes. An accountant can also give you future advice and recommend certain business practices to save you even more on your next tax filing.
  2. Another great way to save big and not cut into your bottom line is to reduce the size of your office. Many times rent is calculated by the square footage. It might be important to evaluate how many square feet your company really needs to run efficiently. More often than not you will find you are not using your office to its fullest potential and a smaller office will be just enough space and will save your company big on rent and utilities.
  3. Your business could also stand to cut its expensive phone service. Thanks to online video chatting platforms, having a landline has become obsolete. Best of all, many of these video chatting platforms are free. You can also set them up to take voicemail and text messages.
  4. Your office could also benefit from getting rid of expensive equipment – that are mostly increasing your utility bill than they are an actual benefit to the company. Things like printers and fax machines are most typically considered unnecessary and your business can probably do with out them. You can also fax your documents using a web service, like, which is usually more user friendly and more convenient than having a fax machine. Without a fax machine you don’t need buy expensive paper and toner that comes with it, which can really add up over time.
  5. Lastly, a great way to reduce your office expenses is to go paperless. If your business is spending a fortune sending out stamped envelopes with invoices, promotional material, or other pertinent documents, it might be beneficial to your business to switch to email instead of hitting the post office. The best part about going paperless is that your customers will appreciate not being inundated with so much junk mail. Snail mail is also susceptible to document loss and theft. Going paperless is important for the environment too.